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What is Backup Software?

Backup software is designed to duplicate vital data in the event of emergencies such as an accident, natural disaster, hard drive failure, or user blunder. Software applications that manage the process of backing up and restoring files, folders, hard drives, databases, and even entire network servers are also called disaster recovery tools. Show more Backup software is chiefly used to keep a backup of important data residing on servers and computer hard drives. It can be utilized for individual computers as well as a company’s computers, servers, and networking devices. Backup software for individual users backs up selected operating system files and other critical data on the same computer/hard drive. Start by checking our leader VMWare vCenter Server, and other recommended solutions in this category. Show less

How was this ranking made?

In order to come up with this list of best Backup Software we have evaluated 498 trending applications currently present on the market, analyzing their features, ease of implementation, client support, possible integrations as well as mobile support using our unique SmartScoreTM rating system. This ranking has been prepared by Louie Andre, our B2B expert dedicated to the Backup Software category.

List of Top 12 Backup Software

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1. VMWare vCenter Server

Our score: 9.6 User satisfaction: 98%

vCenter Server is a service that enables you to centralize and manage virtual infrastructure for businesses through a single platform. It is scalable and can support up to 10,000 machines. On top of that, it offers a secure linked mode for mass management of 30,000 machines.

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2. Vembu BDR Suite

Our score: 9.3 User satisfaction: 100%

A comprehensive universal backup solution catering to the backup, recovery, and disaster recovery needs of diverse and heterogeneous IT environments. It is a recommended tool for businesses that are into BaaS or DRaaS because it offers complete security. What’s more, it can work either in the cloud or on-premise.

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3. Avamar

Our score: 9.3 User satisfaction: 100%

Avamar is a Dell product that protects your data and recovers it when needed that collates outstanding features in a complete data protection package. It can backup files regularly and even do so on a daily basis. With this, businesses can rest assured that their files are secure.

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4. R-Studio

Our score: 9.2 User satisfaction: 100%

R-Studio is the most comprehensive data recovery solution for recovering and restoring lost or damaged files. It is not just for Windows or Mac; it works on Unix, Linux, and ReFS as well. Moreover, it has advanced abilities that IT professionals can appreciate.

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5. NetWorker

Our score: 9.2 User satisfaction: 99%

NetWorker is designed to back up data from a variety of systems across any organization. It can work on-premise or in the cloud. Managing backups is an easy task with this platform, as it provides a unified management dashboard. It can also integrate seamlessly with third-party solutions for better workflows.

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6. Microsoft System Center

Our score: 9.2 User satisfaction: 98%

Microsoft System Center is a simplified data center management experience for complex, heterogeneous workloads. It provides a singular platform for managing public and private servers. With it, organizations have less to worry about because it backs up and protects files regularly.

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7. Acronis Backup and Recovery

Our score: 9.1 User satisfaction: 97%

Acronis Backup and Recovery is a business data protection tool designed for small businesses and comes with centralized data management capability. It has multiple options for backing up files and can even create images of entire drives. And yet, it is easy on resources because of incremental backups and recoveries.

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8. Veeam

Our score: 9.1 User satisfaction: 99%

Veeam is a data availability and protection service that consists of three products: Veeam Availability Suite, Veeam Backup and Replication, and Veeam ONE. This reputable platform automates backup and recovery to reduce the workload of IT professionals. What’s more, it can restore files within 15 minutes of an incident.

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9. CloudBerry

Our score: 9.0 User satisfaction: 98%

CloudBerry is designed to integrate with a wide array of cloud storage and gives users, companies, and MSPs a flexible backup and disaster recovery solution. It is easy to use, as it guides users every step of the backup and recovery processes.

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10. EaseUS Todo Backup

Our score: 9.0 User satisfaction:

A personal and business data backup and recovery software that ensures reliable and solid data security. With this, you can protect PCs, Macs, servers, and even databases. It has automatic capabilities such as backups so you do not have to worry about missing those.

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11. SugarSync

Our score: 8.5 User satisfaction: 98%

SugarSync allows you to easily back up, access, sync and share all your documents, photos, music and movies across all your computers and mobile devices.

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12. Macrium Reflect

Our score: 8.4 User satisfaction:

Backup, disk imaging and cloning solution with free, home and commercial editions.

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Backup Software Guide

Table of contents

You need to use a good backup software to keep a copy of your important files in case of hard drive failure, system crash, or other mishaps. But how do you select a suitable system from the numerous available programs? We have prepared this buyer’s guide to prime you on the main features and factors to look for in your search of the best backup tools.

Get to know each product with free trial

We recommend you start your search for the best backup software platforms by using the free trial plans or demo offered by leading backup software providers. This will enable to check out each system’s features free of cost, do a comparison of different tools and gauge which one fits your needs. You can check whether following popular  systems offer a free trial: CarboniteVeritas NetBackupNetApp Backup and RecoveryCode42 CrashPlan, and Acronis Backup and Recovery. These applications have high rankings in our backup software reviews, so try them out. 

Targeted Businesses

  • Individual users can use backup software to safeguard their files and folders on their personal computers.
  • Small, medium-sized, and large companies can use the system to take periodic copies of their important files for protection in the event of unforeseen disaster.

Examples of Backup Software

  • Carbonite: Carbonite’s cloud and hybrid backup and recovery packages offer secure, nonstop data protection for small business, medium-sized companies, and home users. The app offers automatic cloud backup for your photos, files and more.
  • Veritas NetBackup: A market leader in enterprise backup and recovery software, Veritas NetBackup is designed to protect even large and demanding data center environments. It is used by tens of thousands of companies, and strengthens and simplifies data protection throughout the enterprise.
  • NetApp Backup and Recovery: You can select NetApp Backup and Recovery solutions to protect your important data. You can boost operational efficiencies by reducing backup time and improving data recovery.
  • Code42 CrashPlan: Secure your data using Code42 CrashPlan’s endpoint backup designed to assure enterprise continuity. You can store endpoint data on-premises, in the secure Code42 public cloud, or in a hybrid deployment.
  • Acronis Backup and Recovery:  Stores and recovers files, folders, partitions, and drives in multiple ways. You can protect all your important systems—physical, virtual, and cloud—with this efficient backup solution managed by a single, easy-to-use console.

Types of Backup Software

There are three common types of backup software technology:

  • Disk imaging: This type is also termed “bare metal backup” because it backs up physical disks at the volume level. A true disk image is an accurate copy of an entire physical disk or disk partition.
  • File-based data backup: This is the most common type and numerous technologies and backup solutions are available in the market.
  • File synchronization: This is a specialized adaptation of file-based backup technologies. File sync programs replicate working files in two or more locations where both sets of files are put into service.
  • Backup as a Service (BaaS): There are platforms that offer backup as a service. This means that they do the heavy lifting, as users simply need to choose which files they want to back up. It can also come with automation, encryption, and versioning features.

Key Features of Backup Software

Our detailed comparisons indicate that the following features are commonly found in backup tools:

Verification mode

Network administrators have to tackle the challenge of corrupt backups. To avoid corruption, good backup systems use a checksum process that ensures backups are performed without errors. This process checks a file thoroughly before and after a transfer. If the bits of a file match after the transfer, you can be assured the backup file is not corrupted.

Backup scheduling

This feature helps you schedule file backups during business downtime. You can schedule file backups on important drives that are not used during usual business hours. Backup scheduling feature is thus a big help for the network administrator and the company.


It is risky to have your backup in a single location as the data could be stolen. A quality backup system secures the backups to safeguard corporate and personal data. Security is implemented both in the software as well as the backup directories. Only the administrator should be able to access the software. To increase the protection, you can select a backup app that encrypts data.

Remote Backup

Even if users are nowhere near their office computers, they can still execute backup actions remotely. Through this feature, teams with geographically distributed workers can keep data centralized at any time.

Benefits of Backup Software

  • You can have access to full copies of the files in your organization’s database.
  • These help you protect critical data in the event of a physical disaster or network breach.
  • You can swiftly restore and recover information when issues arise.
  • A good backup system can make your company more durable and confident to face malicious threats.
  • Team members can pick up where the other left off to ensure the continuity of the workflow.

Deduplication continues to grow

Companies use increasing amounts of data which shrinks backup windows and forces the firms to continuously increase backup hardware. The way out is to reduce the amount of data that needs to be stored. Data deduplication is a data optimization technology that helps to manage data growth and reduce expenses. This technology is becoming widely used as it helps to tackle rapid data growth which increases costs and makes backups more complicated.

Automated storage tiering is becoming popular

Backups not only provide protection against calamites, they also reduce the clutter in high-speed systems which improves performance and reduces storage costs. You don’t have to dump all your data in a backup app, as you can use storage tiering for the same purpose which also keeps your data available at all times.

Protection of services is getting priority

With the widespread use of cloud computing and virtualization, backup strategy is no long centered around physical infrastructure. Companies are using a service-level approach and adapting their backup operations to meet the need for technology and business service continuity. Data protection management is becoming more centralized to align more closely with a company’s service level agreements (SLAs) for protecting its products and business service.

Potential Issues

Ineffective data backups

You need to ensure that data backups are performed and completed successfully. Otherwise, you may be left with corrupt or incomplete backup files which can prove disastrous when you access them in the event of an emergency.

Takes a lot of time

If you use tape backups, then you need to execute full backups once a week. This means large backup volumes and long backup windows which can consume a lot of time.

Technology obsolescence

 With advances in technology the app you used to backup your data can get lost if there is a disaster, theft, etc. This means you need to replace it with a current platform. The issue here is whether the new solution is compatible with the tapes that store your important data.

Cost of Backup Software

Backup software can be pretty pricey but you can gain significant savings if you have a long-term contract with the vendor. You can opt for annual payments, bi-annual subscriptions, or three-year plans. On that note, you can expect to pay up to $10,000 a year for premium services. However, if your business is small and cannot spare a budget for this, you can still look at freemium or forever free solutions.

Backup Software Statistics

You may be wondering about what you need a backup software for. Even if you are confident about the security of your data, you would be well advised to look into what this type of software solution brings to the table. That is because information loss can occur anytime and you need to have backups of your files to get your business up and running again after the fact. Still not convinced? Take a look at these statistics:

  • 28% of data breaches are related to malware.
  • Over 50% of small and medium businesses that were hacked were unaware of the illegal access.
  • Hard drives have a 1.89% fail rate.
  • The average downtime after a ransomware attack is 16.2 days.
  • 60% of data backups are incomplete and 50% of restores executed fail.

List of Backup Software Companies

Order by:

  • Newest
  • Score
  • User Score
Product name:
Smart Score:
User Satisf.
User reviews:
SysInfo Gmail Backup reviews

SysInfo Gmail Backup

Backup Software
EaseUS Todo Backup reviews

EaseUS Todo Backup

Backup Software
ZipCloud reviews


Backup Software
Duplicator Pro reviews

Duplicator Pro

Backup Software
Spanning reviews


Backup Software
FileCloud reviews


Backup Software
WinX DVD Ripper reviews

WinX DVD Ripper

Backup Software
Vinchin Backup & Recovery reviews

Vinchin Backup & Recovery

Backup Software
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UpSafe reviews


Backup Software
by quote
ElephantDrive reviews


Backup Software
Unitrends Backup reviews

Unitrends Backup

Backup Software
IvyBackup reviews


Backup Software
CloudAlly reviews


Backup Software
MiniTool ShadowMaker 2.0 reviews

MiniTool ShadowMaker 2.0

Backup Software
by quote

Things to consider when you invest in a SaaS

To select an appropriate SaaS vendor you need to consider important criteria such as privacy and security, support and service, and transparency.

Find out if the vendor can be trusted with data security and privacy. Do they have processes in place to protect your private information and data? Find about the security procedures they use. This is an important aspect of a SaaS application that cannot be over-emphasized.

It is essential that the provider offers reliable support to resolve any issues quickly. Ask your potential vendors the following questions: Do they offer consulting and training services to assist your employees to use the system efficiently? Do they have an online support center that has helpful articles and training resources? What channels of support do they offer? Do they track concerns till they are resolved? Is customer satisfaction measured?

Does the SaaS provider conduct their business in a transparent and open manner? You can find out by asking them for references you can contact. Talk to existing customers of the software to learn about the quality of service offered. Does the provider make public the algorithms they employ in the platform? Ask these queries to find a SaaS provider whom you can trust with your sensitive customer and business data.

Frequently asked questions about Backup Software

What is the best backup software?

The best backup software is VMWare vCenter Server. With this at your disposal, deploying virtual servers is not just possible but also simplified and efficient. Managing it is even seamless because you can put it in a single location.

Additionally, even if you are not near your office computer, you can still set it up remotely. With this functionality, you can access platforms with ease. If you are worried about security while doing it, you can rest assured that the Linked Mode has stringent security measures.

Moreover, VMWare vCenter Server has reliable backup services. You can save on costs this way since you do not need to sign up for a third-party service or platform.

What are the benefits of backup software?

A backup software is designed to ensure that a business has duplicates of its files in the event of a security or server issue. However, that is not its only advantage. Below are additional benefits of a backup system:

  • Remote productivity. Even when workers are away from the office, they can still continue their tasks with a backup tool. That is because this platform enables remote access to computers while making sure the connection is secure.
  • Fail-safe measure. With a backup solution, companies do not have to worry too much about continuity in the event of a disaster. Indeed, they can rest assured that their documents are safe and can be restored easily.
  • Fewer workflow impediments. While problems that disrupt the workflow arise every now and then, an organization can be confident that they can have smoother work processes with a backup solution. Since files have a central storage, authorized members of the team can access those to pick up where their colleagues left off. Thus, they can finish what another has started anytime.
What are the features of a backup software?

Though a backup software helps create redundant copies of files, it does have features that make it more sophisticated than an ordinary backup process.

  • Scheduled backups. It can be arduous to perform backup manually every time. To remedy that, backup solutions provide the option to perform scheduled backups. You can simply set how often you want your files to be backed up and let the platform do the rest.
  • Data compression. Files can take up so much space especially if you back them up regularly. To give you more storage, backup systems have a data compression feature. This bundles data into smaller packages to make that possible. You also do not have to worry about losing a single byte of information in the process.
  • Encryption. For additional protection, backup systems encrypt files. Thus, businesses can doubly protect their data in case of security breaches.
What is the easiest backup software to use?

Though it sounds complicated, backing files up can be done in a snap. But there are solutions that go above and beyond and make it more painless.

  • Code42. This software is a favorite among IT professionals because of its excellent user experience. Plus, it can backup not just computers but mobile phones as well.
  • Veeam. This reputable solution is a complete backup suite that is sophisticated yet easy to use. It is also innovative so users can always look forward to something in every update.
  • Acronis Backup and Recovery. This versatile software is flexible, thus allowing users to mold it to their requirements. On top of that, it can perform full and incremental restoration of files.
What is a good free backup software?

Backup software is generally costly. However, there are vendors that offer free services with fewer capabilities and smaller storage space, which may be ideal for individuals and small businesses.

  • Vembu BDR Suite. This solution provides backup service even after the trial period ends. It also allows companies to back up as many virtual and physical servers they need.
  • EaseUS Todo Backup. This software is great for personal and business use alike. It is recommended for solopreneurs and small businesses that want to safeguard their files but do not have the budget.
  • AOMEI Backupper 4.1.0. Small enterprises and one-man businesses can take advantage of the free version of this software. With this, they can ensure that all their data is safe.
Louie Andre

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."


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FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.